Verifies that and employee is authorized to work in the United States. Issuing authority refers to any government agency or office that has the . By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. Ensure the note is signed and dated. Measures 8.5" x 11". A card that includes any of the following restrictions is not an acceptable List C document: View our product demos to get a deeper dive into the technology. The Department of Homeland Security allowed expired List B documents as a temporary policy during the COVID-19 pandemic. Enter N/A if there is not document number. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. Submission Pre-Dates Enrollment in E-Verify:You are not permitted to verify workers who were in your employ at the time that you signed the Memorandum of Understanding (MoU). The form must be accompanied by acceptable supporting I-9 documents. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. Official websites use .gov This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). Enter your expiration of commission date. This way, you wont need to worry about an ICE Notice of Inspection. Enter N/A if there is no expiration date. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. See how to turn frontline workers into leaders and face industry labor challenges. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Employees may also use or ask for a preparer/translator to assist them in completing the form. Section 2 List. When normal operations resume, employees who were. Employees may present a single document from List A (unless they are an alien authorized to work) OR one document each from List B and List C. The document name and issuing state determine what information is collected by E-Verify so it's important you enter the correct information. The instructions state when an employee may use N/A or must use N/A. Women who experienced belittling at work are now stepping up to fight microaggressions. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. However, only employers in Puerto Rico may use the Spanish version to meet the verification and retention requirements of the law. The most common error is failing to complete the I-9 form. To protect your privacy, please do not include any personal information in your feedback. Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. Document Number - Enter the List B document or receipt document number. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. Existing employees should not complete a new Form I-9 as long as they have a valid I-9 already on file. For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. Issuing Authority Enter the issuing authority of the List C document or receipt. The U.S. Department of State issues U.S. visas to citizens of foreign countries who seek to enter the United States. If you dont have time to watch the full webinar, weve put together these I-9 FAQs leaders need to know now to ensure employees fill out the I-9 form correctly. The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. Employers must use only the newest version of Form I-9. Gather and convert employee feedback into real insights. Can I accept the document with the different name? Both the size of fines and the number of inspections have risen fast in previous years. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. This is the date that DHS uses to determine whether or not the form was timely submitted. The Driver Services Division is responsible for testing and issuing driver licenses as well as offering voter registration and issuance of driving records Change of Address If your residence address changes, even if you have not physically relocated, you are required by state law to notify the Department of Safety and Homeland Security within . Acceptable documents must establish both (1) identity of the individual and (2) employment authorization. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. E-Verify is a registered trademark of U.S. Department of Homeland Security. Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee Select the document types presented Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. trucks, buses, and tractor-trailers) or a vehicle of any size with at least 16 passengers (including the driver) or hazardous materials must have a commercial driver's license, commonly abbreviated as CDL.The minimum age for a commercial driver's license is generally 18 years old, but federal law requires commercial drivers to be at least 21 years of . [15] 4 Add the date the employee began. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. Initially a short-term measure, this change has since been extended through the end of July 2023. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. The latest form was made mandatory on May 1, 2020. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? L. No. It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. This information is contained all in the spaces under "List B". Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. If you are using the computer, select the issuing authority form the drop-down menu. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank Reduce labor spend, manage overtime, and maximize productivity across your workforce. When is an employee required to use "N/A" in Section 1? Following are some of the most common Form I-9 errors and how to correct them. You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. Any missing information could result in a violation. We use almost every bit of information from the form to complete the verification. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. If youre adding missing information, add your initials and the date in a different color ink. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). To do otherwise could be an unfair immigration-related employment practice. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Any other comments or notations necessary for the employers business process. It is not the same as the drivers license number. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. You may verify new hires who were hired on the date that you enrolled. For former employees, they must be retained for 1 year from the date of termination or 3 years from the date of the original hire, whichever is later. Who is in charge of immigration compliance? When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? If you think this might mean you, dont panic. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? Since its creation in 1986, new I-9 forms tend to be issued every several years. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. Maximize training and development with personalized content. Yes. Receipt(s) for lost, stolen or damaged document(s) are acceptable. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). Why Should I Hire an E Verify Employer Agent? tony dokoupil ex wife the bachelorette. 1. Transform open enrollment and simplify the complexity of benefits admin. The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Since 2007. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. Seeing is believing. The issuing authority is the specific entity that issued the document or receipt. How can I add an electronic signature field to Form I-9? For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. What is the issuing authority of an ID? Employment authorization extension for Temporary Protected Status beneficiaries, etc. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. The issuing authority is the specific entity that issued the document(s). Document Title Enter the title of the List B document or receipt in this field. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Part B: Fill in the new hire date. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. Forms I-9 should be retained for all current employees. Enter the visa number exactly as it appears on the document. See pages 28-29 of the Handbook for Employers (M-274) (PDF): Instructions for Completing Form I-9 for more information. Secure .gov websites use HTTPS Telephone number and email address fields are optional. You'll need to fill in the employee's name in the second section, as well as their employment status. Get real-time analytics to HR & Payroll data. Organize your team, manage schedules, and communicate info in real-time. The penalties for I-9 violations have recently increased. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. 231, 302-323 (2005)], which in part sets . Claim hiring tax credits and optimize shift coverage. The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. Employee termination dates and form retention dates. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify).
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